Mayer Brown LLP

  • Human Resources - L&D / Recruitment Apprentice

    Job Locations UK-London
    Job Post Information* : Posted Date 1 month ago(19/08/2019 9:25 AM)
    ID
    2019-2746
    # of Positions
    1
    Pos. Category
    Human Resources - Assistant
    Location : Location
    UK-London
    Pos. Type
    Full Time
    Job Post Information* : Post End Date
    30/09/2019
  • Overview

    Mayer Brown is one of the world’s leading business law firms with offices in key financial centres across the Americas, Asia, Europe Middle East and an association with Tauil & Chequer Advogados, in Brazil. We serve many of the world's largest companies, including a significant proportion of the Fortune 100, FTSE 100,DAX and Hang Seng Index companies together with global leaders in major industries.

    To advance our position as one of the world’s leading international business law firms we build close relationships with our clients in order to serve them more effectively across our global platform. As a major financial centre for international business and commerce, London lies at the very heart of our global vision.

    We encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. We are also committed to managing our impact on the environment and our London office is ISO 14001 certified. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.

    Responsibilities

    L & D Responsibilities:

     

    The  role will assist the team with the following tasks:

    • Event coordination/administration (internal or for clients):
      • Assisting the team to book meeting rooms and liaise with  speakers prior to the session / event.  Agreeing and organising materials, slides, set up of room, flipcharts and recording equipment and liaising with the relevant individuals to ensure everything is set up.
      • Sending calendar invitations and reminders.
      • Assisting in ensuring smooth running of courses on the day including meeting and assisting trainers and acting as contact point for attendees.
      • Gathering and recording feedback from attendees.
    • Learning management system and CPD (Continuing Professional Development) administration:

     

     

      • Preparing relevant sign-in sheets for all attendees and ensuring all signatures are obtained, and processed once course is complete.
      • Entering training records on to the learning management system and keeping up to date records for fee earners and support staff.
      • Subject to requirements assisting with uploading recordings and materials on to learning management system and arranging for uploading on to external website.
    • Assisting with bookings for external legal training courses.
      • General administration: Maintaining an up to date filing system for documents and emails.
      • Dealing with telephone requests and ad hoc enquiries where possible.
    • Subject to requirements and capability they may also assist the team with coordinating the trainee training programmes.
    • Assisting the team in recording and disseminating training information in order to promote sessions and assist in scheduling (e.g. updating the global calendar, arranging for updates on the external website and producing timetables for individual groups).
    • Producing statistical reports. Assisting with administration, improvement and maintenance of relevant learning management systems (currently a general learning management system and a risk and compliance learning management system).
    • Assisting with maintenance and editing of internal and external training and development websites.
    • Liaising with other offices to co-ordinate cross border training sessions.
    • Working with the professional skills L&D team on joint training and development projects.
    • Assisting with potential e-learning projects.
    • Assisting with any other projects as required.

    Recruitment

     

    • Provide general administrative support to the Recruitment Manager such as arranging candidate interviews including booking meeting rooms, liaising with partners, managers, secretaries etc and preparing and sending responses to direct applicants and recruitment agencies
    • Update the recruitment database, I-Cimms, with details of CVs forwarded to recruiting Partners and Managers.
    • Arrange agencies briefings and meetings with recruiters.
    • Post vacancies on the internet, intranet and external websites
    • Assist Recruitment Manager in ad hoc reporting.
    • Log and process recruitment invoices.

    Qualifications

    This role would be suitable for someone wanting to study for the level 4/+higher apprenticeship in Business and Professional Administration.

     

    Qualifications:

    • Educated at least to ‘A’ Level standard or equivalent
    • Have a minimum of 5 GCSE’s (A-C) – Maths and English is essential

    Skills: 

    • Sound knowledge of Microsoft office: Word; Excel; PowerPoint
    • Personable and able and willing to work as part of a team
    • Good telephone manner essential
    • Adaptable and flexible
    • Ability to use own initiative but will also need to be able to participate fully within a cohesive and supportive team environment
    • Ability to pay attention to detail and ability to check own work
    • Reliable and well organised
    • Ability to multi-task and work under pressure
    • Accurate spelling and punctuation
    • Good keyboard skills essential

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