Accounts Payable Coordinator 12 month FTC

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes.  We are recognised by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. 

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Financial Operations team in our London office as an Accounts Payable Coordinator. 

Purpose of the Role:

The role is responsible for working as part of the office account cashiering and accounts payable team for the firms London office, which also  incorporates the day to day financial operation processing of the firms Brussels, Dubai and Tokyo offices, creating a centre of excellence.

The role will incorporate all activities of legal finance office account and accounts payable as well as providing essential support to projects and initiatives.

You will be involved in day to day activities ensuring the accurate and timely postings of all transactions, and ensuring full compliance with the SRA Accounts Rules, VAT, AML and adherence to internal financial controls and policies.

This is a proactive role where we encourage ideas and initiative in order to deliver a best in class service to the firm and its clients. 

Hours:

9:30 a.m. to 5:30 p.m. with flexibility in accordance with the needs of the business.  Happy to talk flexible working.

• Work closely with the office account supervisor and the respective International office managers and partners to ensure the prompt delivery of their day-to-day office cashier requirements, for all offices supported by the London finance operations team, providing a best-in-class service
• Work closely with Directors and account stakeholders ensuring the prompt processing of invoices
• To ensure accurate and timely inputting and posting of all office account transactions in accordance with internal Service Level Agreements and the current SRA Accounts Rules 2019
• Ensuring that all respective financial controls and the firms policies and procedures are adhered to at all times
• Monitoring compliance with SRA Accounts Rules, through exception control reporting and to ensure any breaches are promptly reported and remedied
• Working as part of a team that is committed to providing an exceptional service to the firm and its clients
• Prepare and process electronic payments and receipts in accordance with statutory compliance, internal controls and service level agreements
• Authorise client and office account payments in line with current procedures
• Following-up on un-allocated monies and ensure the correct treatment of funds
• Provide support and understanding to any outstanding bank reconciliation items
• Reconcile, process and pay professional disbursements through electronic platform in accordance with statutory compliance, internal controls and service level agreements
• Assist with the processing of all office account payments, expenses, credit notes, direct debits and ad-hoc supplier payments as required
• Reconcile, review and upload electronic supplier invoices
• Pro-actively reconcile supplier invoices, following up with suppliers to ensure the prompt posting of charges
• Assist with reconciling matter and GL ledgers and addressing any queries
• Assist with internal/external audits including SAR AR audit
• Assisting managers in the development and maintenance of office account projects/initiatives
• Ensure that service levels and quality of work are maintained to the highest standards - Ensuring strict deadlines are met at month and year ends
• Pro-actively reconcile supplier invoices, following up with suppliers to ensure the prompt posting of charges
• Assist with reconciling matter and GL ledgers and addressing any queries
• Assist with internal/external audits including SAR AR audit
• Assisting managers in the development and maintenance of office account projects/initiatives
• Ensure that service levels and quality of work are maintained to the highest standards - Ensuring strict deadlines are met at month and year ends

Experience, skills and personal attributes:

• Previous experience of working within legal finance for a global law firm is desirable. The candidate must have experience of working within Accounts Payable; dealing with high volumes, coding, posting, obtaining authority and managing suppliers.
• A demonstrable knowledge of statutory regulation such as the SRA Accounts Rules, VAT and Anti-Money Laundering regulations.
• Experience of Aderant Expert/Elite preferable.
• Exceptional attention to detail.
• Excellent communication skills both verbal and written - ability to communicate with people at all levels within the firm as well as clients and suppliers.
• Professional manner at all times.
• Ability to work under pressure and meeting strict deadlines.
• Pro-active and hard-working approach.
• Personable, able and willing to work as part of a team.
• Reliable and well organised.
• Questioning mentality.
• Adaptable and flexible.
• Ability to use own initiative.

At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed.

Our culture promotes mutual respect, acceptance, cooperation and productivity among people from varying backgrounds and values different perspectives and ideas.

One of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability) and Work and Me (Family).

We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.