Administration Apprentice (18-month fixed term contract)

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes.  We are recognised by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. 

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Legal Practice Support department in our London office as an Administration Apprentice. 

The Department: Legal Practice Support Team

Purpose of the Role:

Working in various practice groups in an administrative role, you will gain an understanding of the variety of tasks that are undertaken to support your colleagues in the legal practice support team, as well as fee earners and partners in the wider practice group.

We are looking for an individual who is keen to grow their knowledge and confidence whilst gaining an understanding of the numerous administrative tasks that are carried out in the team.

With the support and mentoring of colleagues, you will develop your skills within the workplace with a view to progressing your career within the legal practice support team.

Hours:

Standard hours are 9:30am to 5:30pm with flexibility in accordance with the needs of the business.

• Scanning documents, filing them electronically and in hard copy
• Printing and photocopying documents as when required
• Delivery and collection of items from other Practice Groups or Business Services departments
• Producing, editing and formatting short documents
• Entering data on internal systems/databases (e.g., InterAction, Excel, etc.)
• Creating expense reports using Chrome River
• Billing support, including producing and updating billing spreadsheets, prebills, bill narratives and covering letters for fee-earner approval
• Entering fee-earner time on InTappAdding activities and meetings into Interaction
• Answering telephones and taking messages
• Organising couriers and sorting post
• Organising meetings via Outlook, WebEx, Microsoft Teams and Zoom and booking rooms/refreshments

Qualifications:

• Educated to at least GCSE with a 4 or above in English and Maths, A level or equivalent preferred

Experience, skills and personal attributes:

To support your ongoing learning and development, you will undertake the Business Administration Level 3 Apprenticeship which is supported by our external training provider. We have created this opportunity for individuals who:  

• have completed school education and would prefer to start their career rather than attend University;
• would like to leave College earlier than planned to start their career, yet must remain in education to undertake a qualification

Our newly created Administration Apprentice role will give you the opportunity of gaining valuable on-the-job structured learning whilst earning a competitive salary. It is for a fixed period of 18 months.   Following that period you may be eligible to apply for other roles advertised in the business.  

As a member of the team, you will be supported and mentored by experienced and knowledgeable colleagues. To be successful in this role you will need to demonstrate:  

• ability to communicate effectively at all levels 
• ability to prioritise own workload with direction as required 
• ability to keep calm under pressure 
• good team player 
• a "can-do" and flexible attitude 
• excellent attention to detail 
• good working knowledge of Outlook and Word 

At Mayer Brown, we are committed to creating an inclusive work environment that offers our people the opportunity and support they need to succeed.

Our culture promotes mutual respect, acceptance, cooperation and productivity among people from all backgrounds and values different perspectives and ideas.

One of our core values at Mayer Brown is to promote inclusion at all levels within the business which is actively supported by our Employee Resource Groups - LGBTQI+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability), Social Inclusion and Opportunities Network and Work and Me (Family).

We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.